How do I enter an inventory supply purchase?

This article explains how to enter an inventory supply purchase using the Account Register.

Note:  You must have both Basic Accounting and Basic Operations in order to use this feature.  Inventory is recorded in Accounting and the running total is viewed in Operations.


1. Go to Accounting.

2.  Select the Account Register in the left tab of your screen.  Next, click on the Add New button and select Add New Payment.
3.  Click on the arrow to the right of the Other in the type column of your transaction and select Supplies.  Next, select the account:  Chemicals, Fertilizer & Lime, or Seed

4.  I chose Chemical and the list appears with my favorites at the top of the list.  Click on the +Add New Product button to add a product not in the list.  Once you select the Product, enter the Qty Purchased and Total Cost in the transaction line. 

Warning:  Do not enter the Unit Cost, it will be calculated and completed for you. 

The New Balance and Beginning Balance are shown below the Product box.  Note:  The Qty Purchased and Unit Cost is gallons by default.  Make sure you change the unit if the unit is other than gallons.

5.  You can add another row to the transaction or click on the Save & Close button to record the transaction.  Once you hit the Save & Close button you will get a message asking if you want to update the cost for field records for the selected crop year. 

Click on Yes to apply the cost to existing field records if appropriate.

6.  The expense has been recorded in the Chart of Accounts under Chemical Expense.  Click on the dollar amount in this row to view and/or edit the transaction. 

In the Chemical Expense account register you can select the transaction that you would like to View, Edit, or Void.