Overview:
What are Financial Accounts and Allocations?
The Financial Accounts and Allocations tools make Profit Analyzer more powerful by allowing you to better capture fixed expenses or revenue such as:
- Consulting fees or technology costs
- Capturing variable costs and revenue including:
- Service fees on activities performed by custom or third-party operators
- Insurance payment spread across relevant fields
Capturing these types of costs and revenue ensures that you build a snapshot of your total cost of production and field-level profitability. After you set up your Financial Accounts and make the necessary Allocations, use Profit Analyzer to instantly see how these additional costs and revenues impact your bottom line for each crop and field.
Requirements:
- Crop Plans assigned to Fields
Process:
- Navigate to Setup>Financial Accounts.
- Click Add Account.
- Enter an Account Name.
- For Type, select Revenue or Cost.
- For Calculated As, select how the cost or revenue is calculated:
- Variable: calculated as a per-unit rate
- Fixed: total amount, spread across items
- For Allocated To, select whether to allocate to Tasks, Plans, or Enterprise:
- Tasks could include custom application fees for a particular task (learn how to add Accounts to Task Templates when crop planning).
- Plans could include crop insurance premiums.
- Enterprise could include technology expenses incurred by the operation.
- For Category, select from Input Costs or Operating Costs. This is where the account appears in Profit Analyzer.
- Click Save & Allocate or Save.
Note: Enterprise accounts auto-allocate and spread the determined amount across all acres of the Enterprise. The following steps are not necessary for Enterprise allocated accounts.
From the Allocations page:
- Navigate to Financials>Allocations.
- Select the appropriate view and filter as needed
- Choose the Account to apply (once you've selected an Account, you're also able to filter by the Allocation Status of that Account).
- Check the box next the the necessary Tasks or Plans
- Select Add/Edit Allocation
- This will bring up the Add/Edit Allocation window, where you can make changes to individual default rates, view, or remove existing allocations
- When finished, click Add/Edit Allocation.
- This will now connect your account and the associated rate with all of the Tasks you've just selected, as well as the relevant acres.
- The rate is multiplied by the associated acres, and the total amount has been allocated back to the Boundary related to the Task.
Remember: Enterprise Accounts are automatically allocated to your entire Enterprise. They are classified as Enterprise Allocations. 
Terms and Definitions
Accounts: Containers of cost or revenue that accrue cost or revenue according to the price and unit you set up.
Cost/Revenue Drivers: Any item where the quantity, when multiplied by a per-unit price ($ rate), drives cost or revenue
Custom Accounts: Containers you can configure so that cost (or revenue) is accrued in a specific way.
Custom Allocations: A page that lets you connect custom accounts with drivers (in this case, acres) related to Tasks, Field Plans, or the Enterprise.
Related Articles:
How do I inactivate or delete a Financial Account?
Where can I allocate costs associated with certain tasks?